Table 3 Guideline adaptation working plan
| CPG Phase | Tasks | Assigned to | Corresponding modules | Timeline | |
|---|---|---|---|---|---|
| Set up phase | |||||
| Meeting 1 |
Prepare for the adaptation process Decide on health topic area Assess feasibility of adaptation Identify needed resources Establish multidisciplinary panel (adaptation working group) Write/ submit protocol Identify endorsing body Discuss authorship and accountability Discuss dissemination and implementation | CPG Adaptation Group (GAG) | Preparation module | January 2017 | |
| Adaptation phase | |||||
| Meeting 2 |
Decide on terms of reference/consensus process Establish CPG inclusion/exclusion criteria Help identify key search terms Help identify key documents/ sources Capacity building for CPG adaptation methodology (KSU-Modified-ADAPTE) | GAG | Preparation module | February 2017 | |
|
Define Health Questions Refine topic area | GAG | Scope and purpose module | |||
| Meetings3–5 |
Search and Screen CPGs Complete CPG Search Narrow list of CPGs (if needed) by inclusion/ exclusion criteria Assess CPGs Complete AGREE II appraisal Assess CPG currency Complete evaluations (literature search and evidence, consistency of evidence and conclusions, conclusions and recommendations) for all recommendations (optional) Prepare recommendations matrix Assess acceptability | GAG |
Search and screen module Assessment Module |
March 2017 April 2017 April 2017 | |
| Finalization Phase | |||||
| Meeting 6 |
Decide & select Review all data Decide on recommendations for adapted CPG | GAG | Decision and selection module | July 2017 | |
| Online communication |
Draft CPG report Write first draft of CPG and/or report on process | GAG | Customization module | March 2018 | |
| Online Communication | Approve first draft by CGC-s (Clinical content and Methodology) | GAG | July 2018 | ||
|
External review Send for external review and consultation (Clinical content and Methodology) Get formal endorsement | External review panel for clinical content and methodology | External review module | December 2018–February 2019 | ||
| Meetings 7–10 |
Discuss feedback Review and consultation | GAG | Aftercare planning module |
April–May 2019 December 2019 | |
|
Plan for future review & update Decide on update process | GAG | ||||
| Meeting 11 |
Produce final CPG Create final adapted CPG Including Implementation tool(s) and Performance Measures | GAG | Final production module | ||
| Implementation Phase | |||||
| Online communication | Consider implementation issues and strategies based on the Implementation tools and performance measures | GAG | July 2020 | ||